Privacy notice for pupils, parents and carers
This privacy notice explains how we use information about you and what we do with it. The information is called 'personal data' or 'personal information'.
We send this privacy notice out to parents at the start of each new academic year.
Wellesley Primary School is the Data Controller for the use of personal data in this privacy notice.
The categories of pupil information that we process include:
Why we collect and use pupil information
The personal data collected is essential, for the school to fulfil their official functions and meet legal requirements.
We collect and use pupil information, for the following purposes:
The lawful basis on which we use this information
We collect and use pupil information under section 537A of the Education Act 1996, section 83 of the Children Act 1989, The Data Protection Act 2018 and The UK General Data Protection Regulation including Article 6 ‘Lawfulness of processing’ and Article 9 ‘Processing of special categories of personal data’
https://www.gov.uk/education/data-collection-and-censuses-for-schools
https://www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data
Collecting pupil information
We collect pupil information from a number of sources, for example, registration forms at the start of the school year or Common Transfer File (CTF) or secure file transfer from previous school.
Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this and we will tell you what you need to do if you do not want to share this information with us.
Storing pupil data
We hold pupil data securely for the set amount of time shown in our data retention policy.
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
Who do we share pupil information with?
We routinely share pupil information with:
Limited information is shared with the following parties
Department for Education
The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our pupils with the Department for Education (DfE) either directly or via our local authority for the purpose of those data collections, under: section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
All data is transferred securely and held by DfE under a combination of software and hardware controls, which meet the current Government security policy framework.
For more information, please see ‘How Government uses your data’ section at the end of this notice.
Local Authorities
We may be required to share information about our pupils with the local authority to ensure that they can conduct their statutory duties under
Your local council is a partner in Connecting Care, a project which links social care information with health information.
The Connecting Care Local Record is a new way for staff who are directly involved in a child’s care to share relevant information about their care in a way that is secure, controlled, consistent and efficient. It allows health and local council staff who are directly involved in a child’s care access to a summary of existing records, such as those held by the GP, hospital or social care provider.
Staff who are directly involved in a child’s care, will only access their record with a legitimate reason, and if they can, they will ask your permission before they look at it.
The Connecting Care Record will contain information such as:
• who is involved in a child’s care;
• any allergies they have;
• medications;
• recent appointments (but only whether they were attended, this will not include any information about what was discussed at that appointment);
• diagnoses.
The Connecting Care record will not contain information about conversations with the GP or any information on sensitive subjects such as sexual health. Staff who have a responsibility for designing services to improve children’s general well-being will also have access to relevant information from the record. The detail that staff can see is linked to the job they do. If for their job they don’t need to see specific information, they cannot see it.
Connecting Care has been established in order to share important health and social care information to support the care of the wider Bristol population. Your contact with local Connecting Care NHS Partner Organisations may result in them seeking your consent to participate in a research study. Where you have consented to participate in such a study, the research team may access the information held by GPs and Hospital Trusts through Connecting Care to ensure that your participation (or those that you are responsible for) will not put you at risk of increased harm, and is suitable for the aims of the study. If you later choose to withdraw from the study, the research team will discuss the use of your information with you. As part of the consent process, the research team will inform you of the information they would seek access to.
If you require further information about Connecting Care, how it works, how information is shared and protected, and how you can opt out (and the implications for doing so) please contact PALS on 0800 073 0907, or visit
https://www.connectingcarebnssg.co.uk
Your local council also shares a limited amount of school enrolment information with the South West Child Health Information System (CHIS), which is used by local organisations to deliver child health services safely, effectively and efficiently. The CHIS maintains a record of all children from birth up to the age of 19 and receives data from General Practice, maternity departments, health visitor providers, screening providers and school age vaccination providers.
The information shared by the school with CHIS includes:
The CHIS is commissioned by NHS England on behalf of Public Health England and the service is provided by Health Intelligence Ltd. If you require further information about the CHIS, how it works and how information is shared and protected, please visit: http://www.swchis.co.uk
Requesting information access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Headteacher.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at
For further information on how to request access to personal information held centrally by DfE, please see the ‘How Government uses your data’ section at the end of this notice.
Withdrawal of consent and the right to lodge a complaint
Last updated
We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 24th February 2021.
Privacy notice for pupils, parents and carers
This privacy notice explains how we use information about you and what we do with it. The information is called 'personal data' or 'personal information'.
We send this privacy notice out to parents at the start of each new academic year.
Wellesley Primary School is the Data Controller for the use of personal data in this privacy notice.
The categories of pupil information that we process include:
Why we collect and use pupil information
The personal data collected is essential, for the school to fulfil their official functions and meet legal requirements.
We collect and use pupil information, for the following purposes:
The lawful basis on which we use this information
We collect and use pupil information under section 537A of the Education Act 1996, section 83 of the Children Act 1989, The Data Protection Act 2018 and The UK General Data Protection Regulation including Article 6 ‘Lawfulness of processing’ and Article 9 ‘Processing of special categories of personal data’
https://www.gov.uk/education/data-collection-and-censuses-for-schools
https://www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data
Collecting pupil information
We collect pupil information from a number of sources, for example, registration forms at the start of the school year or Common Transfer File (CTF) or secure file transfer from previous school.
Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this and we will tell you what you need to do if you do not want to share this information with us.
Storing pupil data
We hold pupil data securely for the set amount of time shown in our data retention policy.
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
Who do we share pupil information with?
We routinely share pupil information with:
Limited information is shared with the following parties
Department for Education
The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our pupils with the Department for Education (DfE) either directly or via our local authority for the purpose of those data collections, under: section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
All data is transferred securely and held by DfE under a combination of software and hardware controls, which meet the current government security policy framework.
For more information, please see ‘How Government uses your data’ section at the end of this notice.
Local Authorities
We may be required to share information about our pupils with the local authority to ensure that they can conduct their statutory duties under
Your local council is a partner in Connecting Care, a project which links social care information with health information.
The Connecting Care Local Record is a new way for staff who are directly involved in a child’s care to share relevant information about their care in a way that is secure, controlled, consistent and efficient. It allows health and local council staff who are directly involved in a child’s care access to a summary of existing records, such as those held by the GP, hospital or social care provider.
Staff who are directly involved in a child’s care, will only access their record with a legitimate reason, and if they can, they will ask your permission before they look at it.
The Connecting Care Record will contain information such as:
• who is involved in a child’s care;
• any allergies they have;
• medications;
• recent appointments (but only whether they were attended, this will not include any information about what was discussed at that appointment);
• diagnoses.
The Connecting Care record will not contain information about conversations with the GP or any information on sensitive subjects such as sexual health. Staff who have a responsibility for designing services to improve children’s general well-being will also have access to relevant information from the record. The detail that staff can see is linked to the job they do. If for their job they don’t need to see specific information, they cannot see it.
Connecting Care has been established in order to share important health and social care information to support the care of the wider Bristol population. Your contact with local Connecting Care NHS Partner Organisations may result in them seeking your consent to participate in a research study. Where you have consented to participate in such a study, the research team may access the information held by GPs and Hospital Trusts through Connecting Care to ensure that your participation (or those that you are responsible for) will not put you at risk of increased harm, and is suitable for the aims of the study. If you later choose to withdraw from the study, the research team will discuss the use of your information with you. As part of the consent process, the research team will inform you of the information they would seek access to.
If you require further information about Connecting Care, how it works, how information is shared and protected, and how you can opt out (and the implications for doing so) please contact PALS on 0800 073 0907, or visit
https://www.connectingcarebnssg.co.uk
Your local council also shares a limited amount of school enrolment information with the South West Child Health Information System (CHIS), which is used by local organisations to deliver child health services safely, effectively and efficiently. The CHIS maintains a record of all children from birth up to the age of 19 and receives data from General Practice, maternity departments, health visitor providers, screening providers and school age vaccination providers.
The information shared by the school with CHIS includes:
The CHIS is commissioned by NHS England on behalf of Public Health England and the service is provided by Health Intelligence Ltd. If you require further information about the CHIS, how it works and how information is shared and protected, please visit: http://www.swchis.co.uk
Requesting information access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Headteacher.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at
For further information on how to request access to personal information held centrally by DfE, please see the ‘How Government uses your data’ section at the end of this notice.
Withdrawal of consent and the right to lodge a complaint
Last updated
We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 24th February 2021.
Contact
If you would like to discuss anything in this privacy notice, please contact: